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P.A.S.S. Coach Association
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Coach Accountability & Code of Ethics Enforcement Policy

COACH ACCOUNTABILITY AND ENFORCEMENT POLICIES

Coach AccountabilityAccountability (along with screening, training and evaluation) is an important step in the process of ensuring that quality volunteers are involved with the children participating in sports programs here in Las Vegas. The National Alliance for Youth Sports (NAYS) has created the National Youth Sports Coaches Association (NYSCA) Coach Accountability and Enforcement Policies to help the LVSportz Foundation achieve the highest standards for its NYSCA member coaches. The policies listed in this document were designed so that NYSCA members who do not adhere to the NYSCA Coaches Code of Ethics are held accountable for their behavior.

The LVSportz Foundation's ROLE

The Coaches’ Code of Ethics is the foundation of NYSCA Membership. The LVSportz Foundation fully understands and embodies each expected behavior in the NYSCA Coaches Code of Ethics in order to implement our policies.

In cases where the Code of Ethics has been violated, it is the responsibility of the LVSportz Foundation to report the details to the NAYS national office so that an accurate database can be maintained for the protection of other NAYS Chapters using the NYSCA program.

At the begining of every year, the LVSportz Foundation will establish a defined method for dealing with complaints about coaches which may include establishing a Coach Accountability Committee for the purpose of acting on coach complaints and determining what action should be taken if a coach is in violation of the NYSCA Code of Ethics.

Note: It is not required that the LVSportz Foundation form a Coach Accountability Committee if we have another method already in place to deal with coaching behavior issues. However, if a recommendation from the LVSportz Foundation to revoke a coach’s NYSCA membership is appealed by the coach, NAYS requires that the LVSportz Foundation forms a local committee to respond to the appeal at a local hearing. 

IF WE DO ESTABLISH A COACH ACCOUNTABILITY COMMITTEE

The following are general guidelines for our Coach Accountability Committee:

  1. The committee will consist of 3-5 individuals.
  1. The committee will be established at the beginning of each year.
  1. Suggested committee members may include members of the LVSportz Foundation Board of Directors, Community Leaders, other league administrators, local parents, among others.
  1.  A copy of the Code of Ethics, either a printed copy or digital link, will be sent (email, mailed or faxed) to each committee member upon their appointment to the committee.
  1. One individual will be appointed as chair to establish appropriate meeting times and be responsible for communicating details with other committee members.

RESPONSE TO A COACH COMPLAINT

There are many ways that we can receive a complaint against coach.  No matter what the complaint, we require that it be received in writing for proper documentation.  An official NYSCA Coach Complaint Form is highly recommended for use with situations which may warrant some type of disciplinary action against a coach.

Whether a coach complaint is filed directly with the LVSportz Foundation or sent by the NYSCA office to us, it is the duty of the LVSportz Foundation to respond to complaints lodged against an NYSCA member within 10 days of the complaint. 

The LVSportz Foundation has the complete authority to determine the severity of the situation and whether or not the coach has violated the NYSCA Code of Ethics. As stated earlier, if an established method is not already in place for dealing with coach complaints, we recommend establishing a Coach Accountability Committee to make that determination.

If it is determined that a violation of the Code of Ethics has occurred, it is the responsibility of the LVSportz Foundation to determine the appropriate sanction and report it to the NAYS national office.

When reviewing a complaint and deciding what action is the most appropriate in a given situation, The LVSportz Foundation takes into consideration various possible extenuating circumstances.

Factors that might suggest a more lenient sanction include:

  • First offense
  • Remorse
  • Apparent desire to perform
  • Other good coaching attributes

AccountabilityFactors that might suggest a harsher sanction include:

  • Child endangerment
  • Violation of the law
  • Prior complaints
  • Lack of remorse
  • Number of expected behaviors violated
  • Extraordinary poor judgment around children 

Possible actions against a coach include:

  • Written warning
  • Apology from coach
  • Remedial Training
  • Probation (length of probation to be specified)
  • Suspension (length of suspension to be specified)
  • Recommending Revocation of NYSCA membership

 

REPORTING A VIOLATION OF THE COACHES CODE OF ETHICS

  1. Once the LVSportz Foundation has determined that a violation has occurred, we will complete and submit to the NAYS national office a Violation of the Coaches Code of Ethics Form reporting our findings and the sanction applied to the member. Again, this form will be submitted within 10 days of receiving the initial complaint. All violations will be logged in the member’s NAYS file for future reference.  A copy of the form will also be made available to the coach.
  1. If the LVSportz Foundation determines the severity of the situation warrants a request for revocation of membership by indicating it on the Violation of the Coaches Code of Ethics Form, it is up to the NAYS national office to determine if the information provided by the chapter is sufficient to proceed with the request.

REVOCATION OF MEMBERSHIP PROCEDURES

If the NAYS national office accepts the LVSportz Foundation's request for revocation of membership, NAYS will notify the coach in writing of the LVSportz Foundation's request and the coach will be given ten (10) days from the date of the letter to appeal the LVSportz Foundation's request by notifying NAYS in writing of intent to appeal.

If the coach does not appeal the LVSportz Foundation's request for revocation of membership, the NAYS national office will officially grant the LVSportz Foundation's request for revocation of membership and the coach’s membership and all benefits will be discontinued effective the date of the initial request. A letter will be sent to the coach officially notifying him/her of the revocation of membership. This information will be logged in the member’s file.

If the coach submits an appeal, and the LVSportz Foundation does not previously hold a hearing, it will be required for the LVSportz Foundation to hold a revocation hearing. After the hearing, the Committee will submit its recommendation to NAYS. 

The steps for setting up and holding a revocation hearing are as follows:

Step 1: Organization of a Revocation of Membership Hearing

  1. If there is no Coach Accountibilty Committe, a review committee to hear the complaint will be formed consisting of 3-5 individuals.
  1. Suggested committee members may include a members of local parks & recreation agencies, league administrators, clinicians or chapter directors from a different community who understand the Code of Ethics and parents of other children in the league.
  1. The individuals serving on the committee should have no bias or involvement with the coach in question.  Impartiality is essential when selecting the committee members. 
  1.  A copy of the Code of Ethics should be sent (email, mailed or faxed) to each committee member upon their appointment to the committee.
  1. A copy of the completed Violation of the Coaches Code of Ethics Form should be sent (email, mailed or faxed) to each committee member upon their appointment to the committee.

Step 2: Revocation of Membership Hearing

  1. The LVSportz Fondation will notify the coach of the date and time of the hearing and be given reasonable notice to prepare to address the complaint to offer his/her side of the incident.
  1. The committee will record (audio) the meeting.  If necessary, the LVSportz Foundation may send the recording to NAYS upon their request for review.
  1. The meeting is not intended to judge a person’s character. The sole purpose of the hearing is to (a) determine whether there was or was not a violation to the Code of Ethics and (b) determine whether the coach’s membership should be revoked as a result.  
  1. Once the committee has presented the alleged facts, the coach should be asked to offer his/her side of the incident and the members of the committee can ask about specifics that relate to the reported incident(s).
  1. Anyone who can provide direct testimony as to the facts that gave rise to the incident alleged in the complaint should be encouraged to attend and speak at the meeting. However, the hearing only goes to the question of whether or not the coach violated the Code of Ethics. Character witnesses are not be appropriate to the hearing.
  1. After the hearing, the committee has the authority to determine whether a violation has occurred and, if so, to determine the appropriate disciplinary action, including revocation of NYSCA membership or a lesser punishment.
  1. The committee’s determination will be reported in writing to the LVSportz Foundation who will submit the findings to the NAYS national office.
  1. Once the NAYS national office receives written notice of the local final determination for action against the coach, the NAYS national office will notify the coach of the final decision and his/her right to appeal.
  1. If the coach appeals, members of the NAYS National Board of Directors will review the record of revocation proceedings. 
  1. Any recommendation for revocation of a coach's NYSCA membership will be reviewed by the NAYS National Board of Directors with a presumption of correctness and will be granted by NAYS unless the revocation of membership process was not properly followed by LVSF. The NAYS National Board of Directors will not address any questions of fact or substitute its judgment for that of LVSF in either assessing the seriousness of the offense or the appropriateness of the assigned consequences.
  1. The NAYS national office will provide written notification to LVSF and the coach as to its final decision.

If a coach has their NYSCA Membership revoked for any reason, it will result in the revocation of the coach from the overall LVSF PASS Coach Program & Certification!

Last modified on %PM, %09 %945 %2013 %14:%Oct

What's Being Said?

Mekka - Hypnotix Krew
2013-05-31, 08:15
Thank you! It was a great pleasure! Can't wait to work with you all again very soon. (Fitness is Fun Test Project @ Doris French ES)